Guidelines for presenters

Please note that all presenters must register to attend ICTC 2023. The conference is an in-person conference. There is no facility for remote or virtual presentations, and it is expected that all presenters are in-person in Fremantle, WA.

Poster presentations

The poster displays will provide a forum for informal discussion. The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers.

Remember that your material / illustrations will be viewed from distances of one meter or more. Lettering should be as large as possible and preferably in bold type.

Simplicity is the key:

  • brief captions
  • tables that are few in number but clear
  • succinct text
Poster size:

Each poster is limited in size to 1189mm high x 841mm wide (A0 size; portrait orientation).

Your poster MUST be portrait orientation.

Poster boards will be velcro-receptive boards. Velcro will be provided if required.

Please upload a PDF of your poster to the Dropbox link that will be sent to you via email. Select the file from your computer and upload. You do not need to have a Dropbox account to use the upload site. Your poster PDF will be included in the Conference App.

Oral presentations

To ensure a professional and polished experience for both delegates and speakers, we request that you submit your PowerPoint presentation prior to the conference. Submitting your presentation prior to the conference means that it will be loaded and ready for you to check in the Speakers’ Preparation Room when you arrive.

Please upload your presentation to the Dropbox link that will be sent to you via email. Select the file from your computer and upload. You do not need to have a Dropbox account to use the upload site.

Please also bring a backup copy of your presentation to the conference.

If you have videos or other separate elements to your presentation, ensure that you have copies of these files with your presentation.

Venue Screen Size
The screens in the session rooms are a 16:9 aspect ratio. Please ensure that your slides are set to 16:9 before you begin designing your presentation.

Audio Visual Equipment:

A standard lectern, data projector and screen is available.

Session Details

Presenters are asked to report to their session room 15 minutes prior to the start of the session to check that their presentation is correctly loaded and to meet with the session chair. All presentations will be pre-loaded.

Presenters should sit in the front row during the session.

At the start of the session the chair will introduce themselves, the topic of the session, and the general format for the session.

Oral presenters have been allocated 10 minutes, which includes strictly 8 minutes for presentations and 2 minutes for questions and changeover. Speed talk presenters are allocated 5 minutes, which includes 4 minutes for presentation, and 1 minute for changeover. It is unlikely that there will be an opportunity for questions during speed talks.

All presenters will be introduced by the chair as per their details in the program e.g. Our first speaker is Peter Smith from Western University who will speak on “Does x make a difference?”. Unfortunately, there is not time for longer introductions.

Session chairs will be responsible for ensuring the session runs strictly to time as delegates may wish to move between rooms to listen to different presentations.

All the best for your presentation at ICTC 2023!